M.L.S., CPRP, CGW
Office (757) 727-2015
Out of School Time@HCSOST
Hampton City Schools Out of School Time Department received four new grants from the Virginia Department of Education totaling over 2 million dollars to operate the 21st Century Community Learning Centers programs over the next three years. The grants will service Aberdeen, Forrest, Machen and Tyler Elementary Schools.
My name is Daryle Rodgers and I am the Out Of School Time Coordinator for Hampton City Schools. As the Out-of -School Time coordinator for Hampton City Schools, my duties consist of, but are not limited to, serving as the liaison between Hampton City Schools and Youth Education and Family Services (City of Hampton), overseeing and administering the 21st Century programs, developing academic tier 2 and tier 3 support programs, develop social and recreational opportunities that enhance the total student outside of normal school hours, and serving on various management committees for Youth Education and Family Services and Hampton City Schools. Below are the key concepts for the Out of School Time Department.
Mission: To provide school-aged children a diversity of educational, fun, and healthy lifestyle recreational opportunities that empower students and help them to succeed outside of the traditional school day.
Vision: Out-of-School Time is a multifaceted team-collaborative approach dedicated to helping every child every day through whatever it takes to be “Ready by 21.”
Charge: Develop and implement measurable enrichment programs that assist students in achieving sustainable academic growth, improved social behavior, and enhanced physical fitness.
Recipe for Success Motto: Fun with a scoop of educational and social development and a side order of healthy living.
Before and After School Tutoring, SOL Tutoring, School Enrichment Clubs, Summer Enrichment Camps, and much more…
Partners: Hampton City Schools and Youth Education and Family Services work as a team to develop our youth and empower Hampton Families.
“Hampton’s children will thrive and succeed in a caring community where all children are born healthy, enter kindergarten prepared to succeed and graduate healthy and prepared for a lifetime of success, Ready By 21®.”
Hampton Healthy Families
The School Age Program strives to promote the social, physical, educational, and emotional growth of all children in a safe, caring, structured environment
The mission of School Age Programs is to offer an inclusive program that offers a variety of program options for parents of elementary and middle school children for participation in a safe, structured, affordable program in an atmosphere that nurtures the social, physical and educational development of children.
The School Age Program currently operates 24 after school program sites and 8 morning program sites that include 24 elementary schools and four middle school programs. Our program participants are in pre-kindergarten through eighth grade with a portion of those students with IEP’s (Individual Education Plans) which include special needs ranging from ADHD and developmental delays to speech impairments. The suitability of these students for inclusion in the before or after school program is determined by an assessment process though HPRD Therapeutics and allows us the opportunity to provide services to a diverse group of students with special needs.
Morning programs begin at 7:00 am and operate for approximately 2 hours per day. Afternoon programs have staggered schedule start times with the majority of programs beginning at 2:05 pm with all programs ending at 6:00 pm. After School programs average 3-4 hours per day.
There are 95 employees that support the operation of School Age Programs on a daily basis. These employees are spread throughout the 29 (before and after care) fee based school program sites. We offer our staff 3 mandatory trainings per year that are a minimum of 4 hours each giving staff the opportunity to fulfill the 12 hours required for after school professionals each year based on National After School Association standards. Trainings are planned and implemented by our program coordinators partnering with many City and Hampton City School departments as Resources. Coordinators also ensure that all staff completes mandatory CPR and First Aid Training.
School Age Programs has maintained a record of low price high quality programs making them affordable for most families with Weekly rates of $45.00 and $40.00 for the 2nd child. AM Program rates are $20 per week. We also have available five-day passes $25.00 am and $50.00 pm. Five day passes may be used any day during the school year and expire the last day of school. In addition to these low rates we also participate with the Department of Social Services Child Care Provider for qualified families. Parents or guardians can check with their caseworker to obtain eligibility.
Each of our programs offers homework time and a snack followed by planned activities, which can include arts and crafts, indoor/outdoor sports, enrichment programs, seasonal projects and other special activities. For a consistent balance of activities each program has a monthly calendar that guides the leader in implementing a well-rounded program no matter where the program may be located. All program sites also receive Enrichment programs that enhance the students’ exposure to cultural, educational and physical activities to which they may not ordinarily have access. Each program site receives an average of 11 enrichment programs per year. A significant number of those programs are provided through different divisions of Parks and Recreation such as the Rock Wall, Clean City, Sandy Bottom Nature Park, the History Museum and the fitness program along with 4-H programs. These activities are brought to after school at no cost or very low cost to each program site. SAP enrichment staff and professional service vendors supplement these programs.
During the summer months School Age Programs operates 4 Adventure Camp Programs, with approximately 40 children each, a Club 11-15 Camp for Pre-teens and teens with approximately 65 students. Camps operate 7:00 am – 6:00 pm Monday-Friday. These camps operate in partnership with Hampton City Schools and the Teen Center who each provide space for our summer 8-9 week camps. The camps include field trips, weekly swimming, arts & crafts, games and academic enrichment.
In conjunction with the Hampton Healthy Families department of the City of Hampton the Out of School Time Department (OST) provides support for the School Age Programs (SAP). The OST department provides quarterly analytical data of all SAP students in 23 schools to help align academic tutoring and behavior models. The OST and the HCS curriculum department provides a yearly training for all SAP staff to help the to align tutoring with HCS curriculum. In addition the OST department hired and trained several tutors to, actively tutor SAP students during their program. The schools serviced by tutors are: Andrews PK-8, Asbury, Phenix PK-8, Langley, Phillips, Tucker-Capps, Smith, Burbank, Tyler, Bassette, Cary, Barron, Cooper and Machen.
FAQ for Parents of School Age Programs SY 2015-2016
What does your program offer my child?
Each of our programs offers homework time and a snack followed by planned activities, which can include arts and crafts, indoor/outdoor sports, enrichment programs, seasonal projects and other special activities. For a consistent balance of activities each program has a monthly calendar, which guides the leader in implementing a well-rounded program no matter where the program may be located. All program sites also receive Enrichment programs that enhance the students’ exposure to cultural, educational and physical activities to which they may not ordinarily have access. Each program receives an average of 11 enrichment programs per year.
Do you serve a snack?
Snacks are served in the after school program only.
What schools have AM programs?
Andrews, Armstrong, Barron, Cooper, Eaton Middle, Jones Middle, Moton Pre-K, Spratley Gifted Center, and Tucker Capps all have AM (before School programs.) Before School Programs are based on a minimum of 15 students enrolled. Continuation of these programs is based on meeting minimum participation requirements.
What schools have PM programs?
All Hampton City Elementary Schools have PM (after School) programs. Middle School programs are currently found at Andrews, Eaton, and Phenix
Where is your main office located?
The office is located in downtown Hampton in the Healthy Families building at:
100 Old Hampton Lane (right next door to the Hampton History Museum)
What is your main office telephone number?
727-1300 option 4. Fax to 727-1823.
Do you have a website?
The SAP website is currently under construction through Hampton Healthy Families. Any links currently found on-line are not valid and contain expired or incorrect information. Please call 727-1300 option 4 for updated information.
What is the phone number of my child’s program site?
Please check with your child’s school site leader to acquire the telephone number
What is your inclement weather policy?
At times the Hampton City Schools close early or all afterschool activities are cancelled due to inclement weather. In such cases we will open immediately. To ensure the safety of your child and our staff in weather that poses a threat of road closures or power failures we request that you or your emergency contact pick up your child within 2 hours when notified that school buildings are closing. If schools close for the entire day; which will be announced on radio and TV, before and after school will also be closed. If school openings are delayed 1 or 2 hours, we will not have Before School programs that day. Each family is encouraged to have an alternate plan of action in case of early program close due to bad weather or in the event of an emergency. Parents/Guardians are responsible for updating contact information so that if conditions worsen there will be ample time to get in touch with you or your emergency contact. Refunds are not given for program cancellations due to inclement weather.
What happens if my child’s school closes early due to an emergency or inclement weather?
This usually means the entire school building is expected to close including the after school program, however SAP will open for two hours to allow ample time for child pick-up
What are the program hours on early release/early close days?
Early close /early releases days are 2 hours prior to normal dismissal time until 6:00 pm
Is School Age Programs open on days schools are not in session?
SAP is not open when school is closed
What are the program fees?
Payments are due weekly on Tuesday at a rate of $45 a week for After school care with each additional child rate of $40 for PM care. Before school care is $20 a week with each additional child rate of $17 for AM.
5-day passes may be purchased at a rate of $50 for PM and $25 for AM. There is no discount additional child rate for 5-day passes. These passes require 24-hrs notice prior to the day child will be attending the program. They are good for the current school year and unused passes/days are non-refundable.
Is there a registration fee?
There is a non-refundable registration fee of $20 per child.
School Age Program Registration and Record Form
Where can I make a payment?
Check and Money Order payments may be paid at your child’s program site. Credit Cards payments are accepted at the main office located at 100 Old Hampton Lane (Healthy Families Partnership Building) M-F between the hours of 9am-4pm.
When are payments due?
All program payments are due weekly on the Tuesday prior to the upcoming program week. 5-day pass purchases may be made on or prior to the first pass day used.
What if I don’t make a payment on its due date?
Your child will not be permitted to enter into School Age Programs if you have not made a payment.
Is there a late payment fee?
A $10 late payment fee is added per week per child that program payment is late.
What are the program hours? When is the program open for operation?
AM sites open at 7AM and dismissal at the school opening bell. PM sites open upon school dismissal and run until 6PM. School Age Programs operates on the Hampton City Schools Calendar; we do not operate when school is closed.
What is your refund policy?
Registration fees are non-refundable
Weekly program fees are only refundable if children are withdrawn from Hampton City Schools (with the exception of suspension/expulsion) and must be requested within 30 days of withdrawal.
5-day passes are non-refundable even if no day usage has taken place.
How do I get my refund?
Please present verification of withdraw from Hampton City Schools within 30days from withdrawal date to the main office located at 100 Old Hampton Lane (Healthy Families Partnership Building).
21st Century Community Learning Center
This grant falls under the direction of the Out of School Time Department/Coordinator. The primary goals of Title IV: 21st Century Community Learning Centers extended learning programs are to provide quality academic and social enrichment through active learning during out-of-school time, and to serve the whole child through family enrichment and community support. Students that participate in 21st Century Community Learning Centers during before/after-school and summer enter a rich learning environment led by the unique staff of teachers, and enrichment providers. The staff and program partner’s work diligently to provide “Holistic” education, enrichment experiences and support that encourage academic excellence and productive citizenship. For the 2016-2017 school year the 21st Century Community Learning Centers grant has been awarded to Aberdeen Elementary School, Bassette Elementary School, Bryan Elementary School, Cary Elementary School, Machen Elementary School, Tyler Elementary School, Forrest Elementary School, Davis Middle School, Lindsay Middle and Syms Middle School. In addition, Hampton City Schools serves as the co-applicant for the 21st Century Community Learning Centers Gators Presidential Scholars (GPS) program administered through Alternatives, Incorporated.
2016 Summer Newsletters: Week One
S.T.R.E.A.M. (Science/Technology, Recreation/Redirection (mentoring), Engineering, Engaging Academics, Art, and Math) is an innovative and holistic program geared to helping students produce growth in STEM content areas/careers, academics, healthy living, and social behavior. Students are nominated to participate by teachers and administrators. S.T.R.E.A.M. operates as a STEM based summer camp and as an extended learning time after-school club, that focuses on holistic student development through project-based learning.
During the program, students receive hands on engaging academic support, recreation, project-based learning STEM lessons, field trips, and mentoring sessions. Students also have a unique opportunity to explore their community resources through partnerships. The Out of School Time Department of Hampton City Schools has partnered with NASA, National Institute of Aerospace, Virginia Air and Space Museum, Hampton Foster Grandparent, Alternatives Inc., Youth Education and Family Services, Virginia Cooperative Extension (4H), PTA Council, Norfolk Tides and Langley federal Credit Union to provide unique learning experiences.
S.T.R.E.A.M. is continuously growing and is being administered at Booker Elementary, Phillips Elementary, Smith Elementary and Andrews Pk-8. S.T.R.E.A.M. will also be expanding into additional schools for the 2017-2018 school year. Qualifying schools will also receive USDA funded snacks during the program. Hampton City Schools will provide transportation for all eligible participating students.
Hampton City Schools “Math Blitz” program targets elementary and middle school students at risk of/or that have failed the math SOL. Students participate in tutoring sessions provided by teachers and instructional specialists outside of normal school hours to provide extended learning opportunities. The program was first utilized in September (2012) and again in January-May of (2013) and the proactive efforts showed incredible improvements in the students pre-test and post-test scores: 90% of elementary students showed improvement and 77% of middle school students showed improvement. In school year 2015-2016 Math Blitz participants saw an increase on the math SOL of 22.1 as compared to 2014-2015 math SOL scores. For the 2016-2017 school year Math Blitz is operating at Asbury, Burbank, Cooper, Kraft, and Smith, Elementary Schools, All students receive a snack and transportation provided by Hampton City Schools.
Curriculum Alignment, Homework Help, Resources and Strategies
In an effort to better serve the Hampton community, the Out of School Time Department of Hampton City Schools (HCS) has established this site to provide Community Organizations that engage in after and before school programs resources that will help align tutoring and academic efforts with Hampton City Schools and Virginia Department of Education curriculum and standards.
The following links provide curriculum pacers, how to videos, portable document format (pdf) and tutoring assistance that will help after school and before school based programs, and parents align tutoring efforts with Hampton City Schools (HCS), and Virginia Department of Education (VDOE) standards, in addition providing hands-on video step-by-step resources that address various curriculums.
Section I. Hampton City Schools curriculum resources:
I. HCS Mathematics:
Please visit the following link for:
1) Learning objectives
2) Essential Skills
3) Online Resources for parents and students
II. Language Arts:
Video on: What parents need to know about Language Arts
Science curriculum overviews K-12
Video on: What parents need to about Science
IV. Social Studies
Social studies curriculum overviews k-12
V. Health and Wellness
Health and Wellness curriculum overview k-12
VI. Information Literacy
Safety tips and Cyberbullying
VII. Fine Arts
Fine Arts overview
VIII. Career and Technical Education
Career and Technical Education overview
IX. Foreign Language
Foreign Language overview
Section II. Virginia Department of Education resource sites:
Also search STEM activities for fun hands-on experiments that can be used in an out of school setting.
Section III. Additional resources (These websites provide step by step problem solving assistance)
HCS does not discriminate on the basis of race, color, national origin, sex, disability, age or other protected classes in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the non-discrimination policies: Robbin G. Ruth, Executive Director, Human Resources, One Franklin Street, Hampton, VA 23669 757-727-2000.
Hampton City Schools (HCS) is committed to making its website accessible for all, including individuals with disabilities, and strives to ensure accessibility currently and as new technologies emerge. The division welcomes questions and feedback on the site’s accessibility at each development phase. By clicking on “Contact” at the upper right of the main webpage, all users are able to “Help Resolve a Concern,” “Share a Story,” “Provide Feedback,” and “Ask a Question.” Additionally, the Contact Us page provides direct email access to HCS Webmaster Vickie Carper, email@example.com.
HCS’s computer systems and networks include all of the computer hardware, operating system software, application software, stored text, data files, electronic mail (email), local databases, externally accessed databases, CD-ROM, optical media, clip art, digital images, digitized information, communications technologies, and new available technologies.
3. HCS WEBMASTER AND ACCESSIBILITY
The HCS website is designed and monitored by HCS Webmaster Vickie Carper, who serves as the gatekeeper for website content and accessibility. The Webmaster is under the direction of the Executive Director of Public Relations and Marketing, supervised by the Director of Graphics.
Web visitors using assistive technology who may have trouble accessing information on the website may contact the HCS Webmaster, firstname.lastname@example.org., the Executive Director of Public Relations and Marketing, email@example.com, and/or the Director of Graphics, firstname.lastname@example.org.
When submitting a question or concern via email, “accessibility” should be included in the subject line. Every reasonable attempt will be made to address the user’s concern within twenty-four hours. To assist HCS in responding appropriately, all inquiries should include the following information:
· A description of the accessibility concern or question;
· The webpage address of the requested material;
· The format in which the user prefers to receive the material;
· The user’s contact information, including preferred method of contact.
Some documents on the website are in a portable document format (PDF). The Adobe website provides a free service to convert Acrobat PDF files to other formats, including text and HTML. Adobe’s web-based tool will quickly change an Acrobat file into an HTML file or textile. The online PDF conversion form is available on the online conversion tool for using Adobe Acrobat. With this tool, users can read PDF files with a screen reader. Adobe and the Trace Research Center also offer a free Acrobat conversion service that converts PDF files to text or HTML format by sending a user’s request via email. All individuals with internet service can access the online conversion tool for using Adobe Acrobat PDF website.
HCS monitors all technology resource activity and requires all employees, students and individuals with access to HCS computer systems and networks to annually read and sign an Acceptable Use Policy. See School Board Policy IIBEA for Students; School Board Policy GBBB for Employees.
Prior to posting new website content, the HCS Webmaster determines if the proposed content meets the criteria of the World Wide Web Consortium (W3C). Periodically the HCS Webmaster checks the website with a recognized website checker such as 508 Checker and WAVE. If the audit identifies issues of concern or content errors that impede accessibility to any user, the concerns/errors are evaluated and remedied within a six-week period.
HCS’s website and computer systems and networks are provided on an “as, as available” basis. HCS makes no warranties, expressed or implied, without limitation, regarding the fitness for a particular purpose regarding any service provided by the system and any information contained or software used therein. The division uses hardware and software provided by third-party technology vendors. Therefore, the division does not warrant that the functions or services performed by, or that the information or software on the system, will meet the user’s requirements.