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REGISTRATION AND ENROLLMENT INFORMATION

two young boys in preschoolPre-Kindergarten Registration

Who’s Eligible
SY17-18 Students must be 4 on or before September 30, 2017 and selected by the eligibility criteria to participate.

Registration: Interested families must call 757-727-2448 to schedule a Pre-K registration appointment beginning February 21, 2017.  Representatives will be available from 9:00AM - 4:00PM to accept calls.  An appointment is needed to register and your child must be present at the time of registration.

Items Needed 

1.  Parent Identification
2.  Proof of Residency-only one of the following:

  • Mortgage/lease statement or a current public utilities statement such as water, electric or gas or a residency affidavit (available at any school office)

3.  Income Verification
     Qualifying Incomes must be at or below 200% of the Federal Poverty Guidelines click here for details
    a. Military Residents must provide current Leave & Earnings Statement (LES)    
    b. Non-Military Residents must provide one of the following for each employed household member:

  • Income Tax Return (current year)
  • W-2 Form (current year)
  • 2 Pay Statements (2 most current)

4.  Child's State Issued Birth Certificate
5.  One Address for Bus Transportation

  • Must provide name and number of person to put child on & receive child off the bus

Child's Physical and Immunization Records are required to be current and a copy be provided to participate. Both forms should be given to the school once your child is accepted. Please call 727-2448 if your child has a current IEP or if you have questions.

Registration Form
• Zoning Information
 2017 Federal Poverty Guidelines
Medical Forms

photo of a girl writing at her deskKindergarten Registration

Who's Eligible
SY17-18 Students must be 5 on or before September 30, 2017

Location
Your Zoned Elementary School
You can use Zone Finder to locate your child's zoned elementary school based on your home address.

Registration: Visit your zoned school to register

The Registration Form is available online.

Items Needed to Register Child:

  • Proof of Residency – this could be a mortgage/lease statement or a current public utility bill such as water, electric or gas or a residency affidavit (available at any school office)
  • Child’s State Issued Birth Certificate
  • Child’s Physical Health Form – dated within 12 months of school start date and Immunization Record
  • Custody papers (if applicable)
  • Photo Identification - of Parent/Guardian

If unable to provide a physical and an up-to-date immunization record at registration, please note that these documents MUST be submitted prior to the first day of school.

Registration Form
• Zoning Information
Medical Forms

photo of 5 students walking down a hall at schoolGrades 1-12

To begin the Registration process, please contact your zoned school
The Registration Form is available online or at your zoned school.

Items Needed to Register Child:

  1. Proof of Residency – this could be a mortgage/lease statement or a current public utility bill such as water, electric or gas or a residency affidavit (available at any school office)
  2. Child’s State Issued Birth Certificate
  3. Child’s Physical Health Form – dated within 12 months of school start date and Immunization Record
  4. Custody papers (if applicable)
  5. Photo Identification - of Parent/Guardian

Registration Form
• Zoning Information
Medical Forms

Admission of Resident Students

The public schools of Hampton City will be free to children of school age who reside in Hampton. A child will be a resident when:

The child is living with a natural parent or parent by legal adoption who resides in the City of Hampton.

The child's parents are dead and he is living with a person in loco parentis who resides in the City of Hampton.

The child's parents are unable to care for the child and the child is living, not solely for school purposes, with a person who resides in Hampton City and is the court-appointed guardian, or has legal custody.

The child is living with a parent, guardian, or person in loco parentis in a temporary shelter in the school division, not solely for school purposes.

The child is living in the City of Hampton, not solely for school purposes, as an emancipated minor.

A child may be considered a resident of Hampton for the purpose of free attendance if his residence is bona fide and not a superficial residence established for the purpose of attending school. Applications for admission will be submitted to the coordinator of pupil accountability who will determine whether the child is a bona fide resident of the City of Hampton. 

The coordinator of pupil accountability will be authorized to obtain documentation to support the application. All information provided with the application will be subscribed and sworn to by the person making the application.

The awarding of custody of a child to a resident of the City of Hampton will not automatically make the child a resident. As a condition of tuition free admission, the school division shall require that an actual resident of the City of Hampton have custody of the child or is the court-appointed guardian of the child.

If the family of a student who has been enrolled in the division moves out of the City of Hampton after the student has completed the junior year of high school and prior to the completion of the senior year, the student will be allowed to attend as a tuition student. If the family of the student who is enrolled in the division moves from one high school attendance zone to another within the city after the student has completed the junior year, the student will be allowed to attend the high school previously attended and tuition will be waived.

Out of Zone Placement

Out of Zone Application

Reasonable consideration will be given to parents/guardians/students and agencies who make requests for out-of-zone placement.  Justification will be based on goals related to maintaining balanced enrollments at each grade level and total school populations, as well as the following:

  1. Requests for out-of-zone placements for the following school year will be accepted beginning on March 1 of the current year and on a rolling basis thereafter.  Out-of-zone approvals are only valid for one academic year. Requests must be submitted annually on the application form SBO 171.  The form is available at each school.  Parents will be notified beginning July 1 and on a rolling basis thereafter of the status of their out-of-zone request.
     
  2. Full consideration for out-of-zone placement will only be given to students after a review of their grades, attendance and discipline record.
     
  3. Any student granted an out-of-zone placement who displays academic, attendance and/or discipline problems will be subject to having the out-of-zone placement rescinded by the building principal. 
     
  4. Students entering the 9th grade who are granted an out-of-zone placement will be immediately eligible for VHSL activities.
     
  5. Students entering the 10th, 11th or 12th grade who are granted an out-of-zone placement will be required to “sit out” 365 calendar days before becoming eligible for VHSL activities.
     
  6. If the Superintendent or designee grants the student an administrative placement and waives the VHSL transfer rule, he/she will be immediately eligible for VHSL activities regardless of the grade they are entering.
     
  7. Students who attend a magnet, fundamental or other choice school will be eligible for VHSL activities in their regular zone school unless other provisions of this policy apply.
     
  8. If a student is admitted to a school for a magnet academic program when entering the 9th grade and attends that school for the full school day, then the student will be immediately eligible for all VHSL activities at the school with the magnet academic program, provided the student is in good standing (grades, attendance, discipline).  If the student is admitted to a school for a magnet academic program when entering the 10th, 11th or 12th grade, he/she must sit out 365 days before becoming eligible for VHSL activities.  
     
  9. Should participation in the magnet academic program be discontinued, the student will be returned to the zone school.  The Superintendent or designee may waive the VHSL transfer rule in order for the student to participate in VHSL activities at their home school.
     
  10. Students who are enrolled in one or two specialized classes at a school other than their home school are eligible to participate in VHSL activities at their home school only.

Fundamental, Magnet, and other choice Schools

Requests for out-of-zone placements into a fundamental, magnet or other choice school will not be considered.  Out-of-zone applications cannot be used to gain entrance into a fundamental, magnet, or other choice school as each of these schools has its own application process.

Foreign Exchange Students

Guidelines for Admission

The Hampton City School Division will determine the number of foreign exchange students that can be accommodated each year.

All requests for placement of foreign exchange students will be made to the Division Superintendent or designee. Requests from area organization's representatives must include the number of students for whom placement is requested. A request form must be completed and submitted annually.

Students will be placed in core subjects for grade level and must be fluent in English to benefit from instruction without additional assistance.

All requests for placement will be reviewed by the Superintendent or designee and the building principal.
After making initial selections, the principal or a guidance counselor will review the health and academic records of each student and interview each prospective host family.

The principal's final recommendations will be reviewed by the Superintendent or designee and forwarded to the area representative of the exchange organization.

To be eligible for consideration, exchange student candidates must be at least 15 years old and not older than 19 years old by September 30 of the year for which placement is being requested.

Transfer Students

Admission of Students Within the District

Students of one city school may not be admitted into another Hampton City School during the same scholastic year without a transfer from the principal of the previously attended school and a change of address by the division superintendent or his delegated authority and unless consistent with current policies for out-of-zone assignments.

In order to overcome overcrowding in some schools, administrative transfers may be necessary. Students may be transferred from one school to another without entries being made by the original school, provided the principal of the transferring school calls the principal of the receiving school, giving name of pupil, grade assignment, date entered and number of days in attendance. All attendance days must be accounted for in transfers.

Special High School Courses

Students wanting to enroll in one or more career oriented courses not offered in his attendance zone school but offered in another school may apply to take the course/s. Course requests will be initiated by the principal of the parent school. The principal or designated alternate will review the letter and initiate a request for transfer, forward the request with a parent/guardian letter of request to the coordinator of pupil accountability for further processing. The coordinator will then forward the application to the principal of the school in which the desired course/s is being offered. Approval by the coordinator of pupil accountability will be granted providing:

Sufficient building space is available
Class size is not overloaded
Parent assumes responsibility for transportation if it is not available
The student’s schedule can be arranged.

The student will remain in the parent school and retain all scholastic and athletic eligibility in the parent school. The principals of the involved schools will assist the student in adjusting his schedule. The coordinator of pupil accountability will, at the earliest possible date advise the parents/guardians and both principals by letter concerning his final decision.


©2017 HAMPTON CITY SCHOOLS All rights reserved - One Franklin Street, Hampton Virginia 23669 - 757-727-2000

HCS does not discriminate on the basis of race, color, national origin, sex, disability, age or other protected classes in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the non-discrimination policies: Robbin G. Ruth, Executive Director, Human Resources, One Franklin Street, Hampton, VA 23669 757-727-2000. 

HAMPTON CITY SCHOOLS
WEBSITE ACCESSIBILITY NOTICE

PURPOSE

Hampton City Schools (HCS) is committed to making its website accessible for all, including individuals with disabilities, and strives to ensure accessibility currently and as new technologies emerge.  The division welcomes questions and feedback on the site’s accessibility at each development phase.  By clicking on “Contact” at the upper right of the main webpage, all users are able to “Help Resolve a Concern,” “Share a Story,” “Provide Feedback,” and “Ask a Question.”  Additionally, the Contact Us page provides direct email access to HCS Webmaster Vickie Carper, vcarper@hampton.k12.va.us

 DEFINITION

HCS’s computer systems and networks include all of the computer hardware, operating system software, application software, stored text, data files, electronic mail (email), local databases, externally accessed databases, CD-ROM, optical media, clip art, digital images, digitized information, communications technologies, and new available technologies.

Please note that some pages on the HCS website contain links to third-party sites.  HCS is not responsible for the content, facts, opinions or accessibility of third-party sites.

HCS WEBMASTER AND ACCESSIBILITY

The majority of pages in our site are available in HTML format that can be deciphered by screen readers. Some documents are in Portable Document Format (PDF), which require Adobe Acrobat Reader to view.

  • To download this free program, visit the Adobe website.
  • To read PDF documents with a screen reader, please link to the Access Adobe website, which provides useful tools and resources.

Also, many popular browsers contain built-in accessibility tools, and there are other plug-ins that make websites more accessible.

The HCS website is designed and monitored by HCS Webmaster Vickie Carper, who serves as the gatekeeper for website content and accessibility.   The Webmaster is under the direction of the Executive Director of Public Relations and Marketing, supervised by the Director of Graphics.
 
Web visitors using assistive technology who may have trouble accessing information on the website may contact the HCS Webmaster, vcarper@hampton.k12.va.us., the Executive Director of Public Relations and Marketing, dgulotta@hampton.k12.va.us and/or the Director of Graphics, mhouser@hampton.k12.va.us.

When submitting a question or concern via email, “accessibility” should be included in the subject line.  Every reasonable attempt will be made to address the user’s concern within twenty-four hours.  To assist HCS in responding appropriately, all inquiries should include the following information:

  • A description of the accessibility concern or question;
  • The webpage address of the requested material;
  • The format in which the user prefers to receive the material;
  • The user’s contact information, including preferred method of contact.

SELF-MONITORING

HCS monitors all technology resource activity and requires all employees, students and individuals with access to HCS computer systems and networks to annually read and sign an Acceptable Use Policy.  See School Board Policy IIBEA for Students; School Board Policy GBBB for Employees.

Our continuing goal is for the HCS website to be accessible to individuals with disabilities in compliance with the requirements of Section 504 of the Rehabilitation Act of 1973 and that statute's implementing regulations at 34 C.F.R. Part 104, and Title II of the Americans with Disabilities Act of 1990 and that statute's implementing regulations at 28 C.F.R. Part 35.

Good faith efforts are being made to ensure that our website complies with web accessibility standards. In addition to the federal regulations above, we are actively working to conform to level AA of the World Wide Web Consortium (W3C) Web Content Accessibility Guidelines (WCAG) 2.0.
Prior to posting new website content, the HCS Webmaster determines if the proposed content meets the criteria of the World Wide Web Consortium (W3C).  Periodically the HCS Webmaster checks the website with a recognized website checker such as 508 Checker and WAVE.  If the audit identifies issues of concern or content errors that impede accessibility to any user, the concerns/errors are evaluated and remedied within a six-week period.

DISCLAIMER

HCS’s website and computer systems and networks are provided on an “as available” basis.  HCS makes no warranties, expressed or implied, without limitation, regarding the fitness for a particular purpose regarding any service provided by the system and any information contained or software used therein.  The division uses hardware and software provided by third-party technology vendors.  Therefore, the division does not warrant that the functions or services performed by, or that the information or software on the system, will meet the user’s requirements.