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IMPORTANT UPDATES FOR PREK-12 APRIL 2, 2020

 

Dear HCS families:

 

I hope this communication finds you and your family healthy and well. During the past several weeks and especially the most recent days, we have experienced enormous uncertainty. Yet, we have relied on an inner strength as wesl as the collective strength of each other. 

 

With the Governor’s order for school closure, members of our team have worked diligently to answer as many questions as possible from various angles. I trust that our ongoing Frequently Asked Questions (FAQs) have been helpful and, more importantly, reassuring. Absolutely none of this would have been or is possible without an outstanding team on every front. Given this fluid situation, we are essentially rebuilding the "educational aircraft" while it is in flight.

 

Although over the past several weeks we had been meeting, planning and working through "what if" scenarios, the actual closure happened in a moment's notice. The reality of the moment carried more weight than the days and weeks of planning. However, it was in this moment that I again witnessed and experienced the commitment and strength of Hampton City Schools (HCS) and our community. 

 

I encourage you to read through this communication in its entirety as it outlines updated and new information on a number of important topics to include, but not limited to, the following: elementary, middle, and high school learning plans; third and fourth marking period grades; grades for credit-bearing courses; important guidance for seniors; educational services for our students with disabilities; and other specific updates. 

 

Thank you for your understanding and continued support as we remain on this important journey together. As additional information becomes available, we will continue to keep you informed. All the best to you and your family!

 

Sincerely,

 

Jeffery O. Smith, Ed.D. 

Superintendent  

 

 


ELEMENTARY ACADEMIC LEARNING PLANS (PREK-4)


Does my child (in grades PreK-4) need to submit his/her completed learning packet to his/her school or teacher? 


No. Given the Governor’s decision to close school for the remainder of the academic year, HCS has made the decision to provide parents with answer keys for the Alternative Learning Plans packets. Additionally, your child’s teacher will conference call with you and your child to review the learning packet information, specifically to answer questions or concerns that your child may have based on the learning materials. Although we had anticipated that students would be returning to school following a two or three week period of closure, we have made the necessary adjustments as events have unfolded. It is a great time to teach young people to be flexible; life requires it. 


When will the answer keys for the PreK-4 learning packets be available, and how will I access them? 


The division will make answer keys available for the first round of learning packets during the week of April 13, 2020. These answer keys will be available for download via the HCS Alternative Learning Plans website during this week, which can be found on the HCS website homepage. Additionally, hard copies of the answer keys for the first learning packets will be included in the next round of learning packets that will begin to be distributed during the week of April 13, 2020. Please see the response to the question immediately below for distribution details.     


Will there be additional Alternative Learning Packets provided to students in grades PreK-4? 


Yes. During the week of April 13, 2020, additional learning packets will be sent via U.S. mail to our PreK-4 families and will also be available electronically via the Alternative Learning Plans website. This mailing will include answer keys to the first round of learning packets. Answer keys for the second round of learning packets will be provided via U.S. mail at a later date, along with additional instructional materials from English and math. In addition, teachers will be checking in with students from time to time via phone to answer questions students might have regarding this learning material. 


It is not the school division’s intent to replicate the instructional school day. It is our goal to provide opportunities for students to make academic progress and to continue to learn and develop. The learning packets will place an emphasis on those skills the division understands are foundational to the student's current grade level and are essential for ensuring preparation for the next grade level. *The next phase of these learning packets has been designed so that English and social studies will be emphasized on Mondays and Wednesdays, while science and math will be emphasized on Tuesdays and Thursdays. Additionally, parents will have access to PE, art, and music activities that can be used at families’ discretion throughout the week.  


Families are encouraged to anticipate teacher phone calls and to take time in advance to prepare any questions students and parents/guardians might have for teachers. In addition, it is important to note that a number of these skills in each grade level will be included for reteaching and review at the beginning of the 2020-2021 school year. For example, a student who is currently in first grade can expect his/her second grade teacher to reteach and review these foundational first grade skills. 


Will my child’s elementary learning packets be graded? Also, how will elementary students in grades kindergarten through four receive grades for the remainder of the school year?  


No. Learning packets will not be graded. While students will have the opportunity to check their learning through answer keys and conversations with their teachers, this work will not be graded nor recorded in the teacher’s gradebook. 


Effective March 13, 2020, no additional letter grades will be issued to students in grades two through four. Teachers of students in grades kindergarten through four will review students’ work up to March 13, 2020, through the lens of mastery of content, and issue one of the following designations: Pass, Developing, or Needs Improvement. Given the circumstances, we feel this is the most fair and equitable way to assess students’ mastery of learning at this time.


A Pass rating indicates the student has an understanding of the key concepts and skills. They would be able to teach the skill to someone else, and/or apply their learning in other situations. 


A Developing rating indicates the student is beginning to grasp and apply key concepts and skills, and needs a little more time to demonstrate proficiency.


A Needs Improvement rating indicates the student has not mastered or developed the grade level content or skills at this time. If your child receives a Needs Improvement rating, your child’s teacher will be in contact with you to discuss additional supports and interventions.


How can I expect to receive my child’s third and fourth marking period report cards? 

The third and fourth marking period report cards will be mailed home to parents/guardians. Families can expect the third marking period report cards to be mailed home during the week of April 20, 2020. Fourth marking period report cards will be mailed home at the end of the school year. In deriving at marking period grades, teachers will look at the preponderance of evidence. For example, for the third quarter, teachers will assess students’ mastery of knowledge and skills from the beginning of the marking period through March 13. In addition, they will take into account any virtual interactions or phone calls with students. Teachers will then assign one of the three designations noted above. For the fourth marking period, teachers will again rely on their interactions with students. For the final grade for the school year, teachers will take into account learning from the beginning of the school year, to include interactions during the period of school closure, to derive at an overall rating in each area using one of the three designations listed above: Pass, Developing, or Needs Improvement.

GRADES 5-8 ACADEMIC LEARNING PLANS


Does my child (in grades 5-8) need to submit his/her alternative learning plan assignments to his/her school or teacher? 


Yes. Students in grades 5-8 should continue to submit their work electronically to their teachers. Assignments from the first set of alternative learning plans are due by April 8, 2020. Teachers will work individually with families who do not have internet access.


Will my child’s alternative learning be graded? Also, how will students in grades 5-8 receive grades for the remainder of the school year? 


With the exception of students in grades 6, 7 and 8 taking high school credit-bearing courses (i.e, Algebra I and II, Geometry, French I and II, Spanish I and II, Media and Entertainment Art, Creative Writing, Economics & Personal Finance, Principles of Business & Marketing), grades will not be calculated for report card purposes for students in grades 5-8 for work submitted via the alternative learning plans. While teachers may still grade submitted assignments for feedback purposes, and use this information to derive report card ratings noted in the next paragraph, final grades will not be issued for the last two marking periods.  


Teachers will review and assess students’ work up to March 13, 2020, as wesl as the work submitted for the first round of alternative learning plans (due by April 8, 2020), to determine report card standings for the third marking period. Work will be assessed through the lens of mastery of content, and students will be issued one of the following designations for each class: Pass or Incomplete. Given the circumstances, we feel this is the most fair and equitable way to assess students’ mastery of learning at this time.


For the fourth marking period report card, teachers will again assess through the lens of mastery of content for work submitted via the second phase of the alternative learning plans. Similar to the third marking period, teachers will then make a determination as to the assignment of Pass or Incomplete for each class. This process will also be repeated to derive the student’s overall year-end grade for each course. The teacher will review first semester grades along with work submitted during the period of school closure to assign a final rating of Pass or Incomplete


For students assigned the designation of Incomplete for one or more classes, for one or more marking periods, opportunities may be provided during the summer or at the beginning of the 2020-2021 school year to participate in remediation activities. 

 

Will there be additional Alternative Learning Plans provided to students in grades 5-8? 


Yes. During the week of Monday, April 13, 2020, additional learning plans will be made available to these young people. Students will be engaged in teacher-led, teacher-supported, and independent learning in all courses. The second round of alternative learning plans will be made available via the school division’s Alternative Learning Plans website on Monday, April 13, 2020. Once again, Grade 5 students will receive learning packets for the subject of English. English packets for Grade 5 students will be mailed no later than during the week of April 20, 2020. 


For elementary (grade 5), the next phase of alternative learning has been designed so that English and social studies will be emphasized on Mondays and Wednesdays, while science and math will be emphasized on Tuesdays and Thursdays. Additionally, PE and elective teachers will be engaging with their students each week.   


For middle school (grades 6-8), the next phase of alternative learning has been designed so that each core class teacher (English, social studies, science, and math) will engage with students two days a week. Additionally, PE, CTE (career and technical education) and elective teachers will be engaging with their students for the same approximate period of time each week.


For families without internet access, you may contact Ms. Joy Charbonneau (grade 5) via phone at 727-2090 or email at jcharbonneau@hampton.k12.va.us, or Ms. Sandra Thomas (grades 6-8) via phone at 727-2123 or email at scthomas@hampton.k12.va.us to arrange for a time to pick up your child’s learning packet.  


Does my child (students in grades 6-8) need to complete their elective coursework (e.g., art, music, PE, career and technical education)? 


Yes. Individual elective teachers are communicating with their students regarding coursework that is being assigned via the alternative learning plans through Google Classroom and other avenues of communication (e.g., phone calls, emails). *Students in grade 6 will not “rotate” to a fourth elective during the last marking period of the school year. Grade 6 students will continue to engage only with their PE teachers (not other elective teachers) during the fourth marking period. All 6th grade students in semester and year-long elective classes will remain with their current elective teachers. (revised on 4/3/20)


How can I expect to receive my child’s third and fourth marking period report cards? 

The third and fourth marking period report cards will be mailed home to parents. Families can expect the third marking period report cards to be mailed home during the week of April 20, 2020. Fourth marking period report cards will be mailed home at the end of the school year. 

HIGH SCHOOL/CREDIT-BEARING COURSES ACADEMIC LEARNING PLANS 


Please note this section is for all students grades 9-12; as wesl as students in grades 6, 7, and 8 taking high school credit-bearing courses - i.e., Algebra I and II, Geometry, French I and II, Spanish I and II, Media and Entertainment Art, Creative Writing, Economics & Personal Finance, Principles of Business & Marketing.


Does my child need to submit his/her alternative learning plan assignments to his/her school or teacher? 


Yes. Students should continue to submit their work electronically to their teachers. All third quarter assignments are due by April 8, 2020. Teachers will work with families individually who do not have internet access.


Will my child’s first round of alternative learning be graded? Also, how will my child’s third quarter grade be calculated?  

 

Yes. Alternative learning assignments will continue to be assessed and graded. Teachers will review and assess students’ work up to March 13, 2020, as wesl as the work submitted for the first round of alternative learning plans, to derive at students’ third marking period grades. Additionally, while the third marking period was originally scheduled to end on April 3, 2020, students will be permitted to continue to submit assignments through close of business on April 8.

 

How will students in credit-bearing courses receive grades for the fourth quarter? 


To ensure continued equity during this time of uncertainty created by our current health crisis and the closing of our school facilities, students and families will have the following options for grading for each class for the fourth quarter as wesl as the second semester overall grade for the 2019-2020 academic year: Pass, Incomplete, or traditional letter grade. 


A Pass rating indicates the student has an understanding of the key concepts and skills. They would be able to teach the skill to someone else, and/or apply their learning in other situations. 


An Incomplete rating indicates the student has not mastered or developed the course content or skills at this time. If your child receives an Incomplete rating, your child’s teacher will be in contact with you to discuss additional supports and interventions.


Exams will not be administered during the second semester of the 2019-2020 school year. For the second semester overall grade, families and students will have the option to request that one or more earned letter grades be recorded in PowerSchool instead of the Pass or Incomplete option. For example, a student may decide to have his/her report card reflect a designation of Pass for a select class and an actual letter grade for other classes. You will be informed as to the specific process to make your grading request at a later date. Should students have questions as the end of the school year approaches regarding which option to choose (Pass or Incomplete, traditional grading scale rate, or combination of both), they are encouraged to communicate with their school counselor.   


While the Pass or Incomplete designations will not impact an overall grade point average, students who receive an Incomplete must demonstrate mastery of essential content. Every opportunity will be given to students to demonstrate content mastery during the fourth quarter period. 


Regarding the second semester overall grade, the parent/guardian and student should consider the application of Pass or Incomplete versus a traditional letter grade rating after all work is completed and feedback received on assignments by May 29, 2020.

 

Parents/guardians will enter the preference for a letter grade in Parent Portal by June 3, 2020. Detailed directions regarding this process will be shared with families. 

 

For students in grades 9-11 assigned the designation of Incomplete for one or more classes, for one or more marking periods, opportunities may be provided during the summer or at the beginning of the 2020-2021 school year to participate in remediation activities. If students do not complete assignments by November 2, 2020, the final semester grade will be changed to the numerical average as of March 13, 2020.


For students in grade 12 (seniors) assigned the designation of Incomplete for one or more classes, for one or more marking periods, school staff will work closely with these individuals to assist in meeting graduation requirements. However, seniors who have an Incomplete at the end of the fourth quarter will attend extended summer learning opportunities and will receive additional instructional support for the coursework to ensure content mastery. Upon completion of the requirements, they will become a summer graduate. 


How will a letter grade be calculated for my child, if this is our desire? 

 

Letter grades will be calculated in the grade point average (GPA) based on Hampton School Board Policy IKC. If the parents/guardians and the student select a letter grade, in lieu of Pass or Incomplete, the letter grade for the second semester will not be lower than the student’s grade on March 13, 2020 (last day of school prior to school closure). The course credit earned by passing, using Pass or Incomplete, will be excluded from the student’s GPA calculation. 

 

Will there be additional Alternative Learning Plans provided?


Yes. During the week of Monday, April 13, 2020, additional learning plans will be made available to our young people. Students will be engaged in teacher-led, teacher-supported, and independent learning in all courses. The second round of alternative learning plans will again be made available via the school division’s Alternative Learning Plans website during the week of Monday, April 13, 2020. 


The next phase of alternative learning has been designed so that each core class teacher (English, social studies, science, and math) will engage with students two days a week. Additionally, PE, CTE (career and technical education) and elective teachers will be engaging with their students for the same approximate period of time each week.   


For families without internet access, you may contact Ms. Sharon Dixon (grades 9-12) via phone at 727-2006 or email at sdixon@hampton.k12.va.us to arrange for a time to pick up your child’s learning packet. 


Does my child (students in grades 9-12) need to complete their elective coursework (e.g., art, music, PE, career and technical education)?


Yes. Individual elective teachers are communicating with their students regarding coursework that is being assigned via the alternative learning plans through Google Classroom and other avenues of communication (e.g., phone calls, emails). 


How is my child enrolled in a dual enrollment course being served?


Dual Enrollment (DE) teachers are conducting classes virtually. Teachers are reviewing content and preparing lessons that would continue to enrich the learning opportunities for students. In addition, teachers are calling students in order to provide individualized instruction and for a more personal Q&A option. Students and families are encouraged to reach out to their DE teachers with any questions or concerns. 

 

Will my child enrolled in a dual enrollment course be expected to complete an exam?

 

Yes. Dual enrollment students are still expected to complete an exam following Thomas Nelson Community College (TNCC) guidelines. Additionally, students will receive guidance after June 10, 2020, as to how to return DE textbooks.

 

How will dual enrollment courses be graded?

 

The Virginia Community College System (VCCS) is changing its grading policy for the Spring Semester 2020. Students will receive a Pass/Withdraw/Incomplete, OR they must submit a request to receive their earned letter grade. Students may elect to withdraw up until the last date of the course. Please reference the following link for additional details regarding the Spring Semester 2020 Grading Policy - Emergency Grading Policy for VCCS Spring 2020 Classes.

 

This grading scale is in line with what the four-year institutions are doing, and it was developed in collaboration with them. The scale is GPA neutral, not impacting overall cumulative GPA at all.


Will my child who is taking an Advanced Placement (AP) class be able to take the AP exam if previously registered? 


Yes. Traditional face-to-face exam administrations will not take place. However, students will take a 45-minute online free-response exam at home. The College Board is providing free remote learning resources.


Some students may choose to take the exam sooner rather than later, while the content is still fresh. Other students may opt for more time to review. For each AP subject, there will be two different testing dates. The full exam schedule, specific free-response question types that will be on each AP exam, and additional testing details will be available by April 3, 2020 on the College Board website.


Will my child who is a senior and an International Baccalaureate (IB) student be able to take the final IB exam? 

IB has announced that May 2020 exams will be canceled. IB students should adhere to the guidelines for learning and work completion being shared by their teachers. IB provided a timeline for Hampton High to submit required components. IB teachers will be the direct line of communication for all information on IB requirements and will communicate directly with families and students regarding these deadlines to ensure students are able to complete and submit all required coursework in compliance with IB’s deadlines. 

The International Baccalaureate Organization (IBO) indicated that students will be awarded either a diploma or a course certificate which reflects their standard of work. The achievement will be based around the students’ coursework and the established assessment expertise, rigor and quality control already built into the programmes.

IB scores (1-7) will be awarded by the IBO based on internal assessments and will be sent to colleges and universities for potential recognition. IB scores will be sent to Hampton High School by July 5, 2020.

Will my child have the opportunity to earn a verified credit if enrolled in a course that qualifies for a verified credit? (The response below applies to students seeking either a Standard Diploma or Advanced Studies Diploma.)

Yes. There will be two options for your child to earn a verified credit. As a part of your child’s fourth quarter alternative learning plan, there will be a cumulative HCS assignment. Your child’s successful completion of the fourth quarter assignments, to include the cumulative assignment, will earn him/her a locally-awarded verified credit, if applicable. However, your child may choose to take the Standards of Learning (SOL) assessment for that verified credit once the testing window opens. 

How can I expect to receive my child’s third and fourth marking period report cards?

The third and fourth marking period report cards will be mailed home to parents. Families can expect the third marking period report cards to be mailed home during the week of April 20, 2020. Fourth marking period report cards will be mailed home at the end of the school year.

INFORMATION SPECIFIC TO THE CLASS OF 2020 (SENIORS)

What support will be provided for seniors?


Each high school senior will be provided support through a leadership team to include a school counselor, a graduation specialist, a teacher, and an academy principal who will all be responsible for reviewing seniors’ transcripts. Each team will be responsible for communicating the current graduation standings with assigned students to ensure the successful completion of graduation requirements. The graduation specialist and school counseling coordinator from your child’s school will be the lead contacts.



Will my child be reimbursed for his/her prom fees?


Yes. Prom fees will be reimbursed and refunds will be mailed to the primary address listed in PowerSchool. 


Will HCS host a graduation for seniors?


Yes. HCS is committed to ensuring we honor our graduating seniors and their hard work through a ceremony. The disruption of our school year by a health crisis in no way will diminish the importance of recognizing our seniors. However, because of the current level of the public health crisis, and the Governor’s order, we are unable to determine if or when a traditional graduation will take place.  


At this time, the Hampton Coliseum is still reserved for the previously arranged dates in June, 2020. Should the Governor make an announcement in May that he is lifting the order prohibiting public gatherings prior to his established date of June 10, 2020, this would allow for appropriate preparation for our originally scheduled June, 2020 graduation ceremonies. 


We have also secured the alternate dates of July 16-18, 2020, and August 6-8, 2020, with the Hampton Coliseum should the Governor’s order regarding public gatherings remain in effect until June 10 or later.


Additionally, we are exploring the possibility of a virtual graduation ceremony if we are unable to utilize the July or August dates. Whether we hold the graduation in person or virtually will depend upon several factors between now and then, including guidance from the Health Department and the state. We will update our families once we receive official updates. 


How can I find scholarship opportunities?


All scholarship opportunities for HCS high school seniors are and will continue to be posted in Naviance Student. Students should log into their Naviance Student account (https://student.naviance.com/auth/fclookup) for scholarship postings, criteria, applications, and deadlines. If a student needs information on how to access his/her Naviance account, it can be found on the counseling page of each high school webpage as wesl as on the Office of Student Development and Counseling department page. High School Scholarship Coordinators are also tweeting and posting newly received scholarship information. If students are in need of support while completing a scholarship application or are in need of supporting documents, they should contact the school counselor via email. All school counselor email addresses are found on the school’s webpage.


How will I know my academic standing as a senior?


Based upon completion of third and fourth nine weeks alternative learning material, and the criteria set forth in information above regarding grading, seniors will receive a letter from their school counselor indicating their academic standing and readiness for graduation. 


What should I do if my child is seeking National Collegiate Athletic Association (NCAA) eligibility?


The NCAA Clearinghouse has not provided guidance on how a Pass/ Withdraw option will be addressed from their standpoint. Currently, the NCAA Eligibility Center assigns a letter grade of “D” for a Pass designation. Students seeking NCAA eligibility may want to opt for traditional letter grades unless new guidance from the NCAA is issued.


Please inform your child’s school counselor and athletic director if he/she will be seeking NCAA eligibility. 


What waivers are available to graduating seniors?

The Virginia Department of Education (VDOE) has issued guidance regarding seniors in the 2020 cohort. Superintendent of Public Instruction Dr. James Lane announced that he is using his authority under Governor Ralph Northam’s Executive Order 51 (PDF) to ensure that high school seniors who were on track to earn a diploma in June, 2020 are able to graduate.


High school seniors in the following categories will be able to graduate on time, despite the closure of school facilities for the remainder of the 2019-2020 academic year:


  • Seniors currently enrolled in a course for which they need a verified credit in order to graduate; 
  • Seniors who have successfully completed a course required for graduation, but have not earned the associated verified credit; and 
  • Seniors who have not passed a required student-selected SOL test. 

Flexibility with alternative pathways is also available for seniors who have not earned a required career and technical education (CTE) credential; seniors who have not completed a fine or performing arts course or CTE course; seniors who were unable to complete sequential course requirements; and seniors who have not completed a course in economics and personal finance. 


Action by the General Assembly is required for the waiver of requirements in the Code of Virginia for the following students, and VDOE anticipates that will occur in April:


  • Seniors who have not completed training in emergency first aid, cardiopulmonary resuscitation, and the use of automated external defibrillators; and
  • Seniors who have not completed a virtual course.

Hampton City Schools is committed to making use of these waivers in the best interests of students in a way that ensures content mastery of course objectives and continuity of learning. 


Will my child be able to complete career and technical education (CTE) courses?


The Superintendent of Public Instruction for Virginia waived the requirement of a Career and Technical Education (CTE) credential necessary for a Standard Diploma for students who are currently enrolled in or have previously completed a course leading to a credential but have not yet earned the credential. Hampton CTE teachers are communicating with their students regarding coursework that is being assigned via the alternative learning plans through Google Classroom and other avenues of communication (e.g., phone calls, emails).


STUDENT ACADEMIC SUPPORT (PREK-12)

Will students with disabilities receive services/accommodations? 

 

Yes. Teachers are expected to continue to work collaboratively to make sure our students with disabilities in the general curriculum are receiving accommodations and modifications (if noted in IEP) in the lessons that are appropriate and reasonable under the circumstances. Students with disabilities in self-contained/adaptive settings will receive instruction from their teachers that is individualized to address their needs.

 

Are there resources for our English Language Learner (esl) students as a part of the Alternative Learning Plans? 


Yes. There are resources available to support our English Language Learners as they navigate through the Alternative Learning Plans. Please use this World Languages and English Language Learners Resource for assistance. Staff are available via phone (757-727-2026) on Tuesdays and Thursdays between the hours of 9 a.m. and 11 a.m. to assist families of English Language Learners. 


Should students attending the Spratley Gifted Center (SGC) complete the division’s alternative learning plans? 


SGC staff have created alternative learning plans for the remainder of the school year that are based on the division’s alternative learning plans. SGC teachers will continue to communicate with families regarding these learning plans.


My child does not attend the Spratley Gifted Center (SGC) but does participate in Gifted Resource during the school year. Will he/she receive any additional learning? 


Yes. For gifted resource students in grades kindergarten through four not attending SGC, these families can expect to receive additional learning packets in the mail during the week of April 13, 2020. For gifted resource students in grades five through eight not attending SGC, these families can expect to access additional learning materials via the division’s alternative learning plans website during the week of April 13, 2020.     


GENERAL INFORMATION

Digital Help Desk

For families and staff who need technical support (e.g., technical issues, Chromebook questions, internet access), please call 757-850-6875 between the hours of 8:00 a.m. and 4:00 p.m, Monday through Friday. During the week of Spring Break, the Digital Help Desk will be available on Monday, April 6 through Wednesday, April 8, from 9:00 a.m. to 12:00 p.m. Beginning June 15, 2020, Hampton City Schools begins their summer operational hours/days and is closed on Fridays. The Digital Help Desk will be available Mondays through Thursdays for calls regarding technical support.


Driver’s Education 

The behind-the-wheel sessions 11-15, have been canceled for the school year.  Refunds for the sessions will be processed as soon as possible. Session 10 was not completed prior to school closure, so as soon as the opportunity to resume is available, the session will finish. If parents/guardians of Session 10 would rather receive a refund, please call Beth Mair at 727-2014 and leave a message.

Internet Access

We want to remind families that Cox Communications offers low-cost internet to eligible households through its Connect2Compete program. For a limited-time, the first two months of service are free with a service fee of $9.95 per month thereafter. Until May 15, 2020, Cox is providing phone and remote desktop support through Cox Complete Care at no charge to provide peace of mind and ease for technology needs. In addition, Cox Communications has announced that they are waiving the requirement that applicants not have a previous unpaid bill. Visit this link to check your eligibility and see program details: https://www.cox.com/residential/internet/connect2compete/covid-19-response.html.


Pre-Kindergarten (PreK) Registration

Pre-Kindergarten registration for the 2020-2021 school year is currently being scheduled via telephone, although the onsite part of the process has been delayed until the school division receives notification that school offices may resume regular hours of operation. Families who would like to be considered for the PreK program may obtain an application from the HCS Early Childhood website. Parents are also encouraged to call 727-2448 and leave their contact information in a voicemail message. Families will receive a return telephone call from the Early Childhood Department to schedule a registration appointment.  

 

Kindergarten Registration

Kindergarten registration for the 2020-2021 school year will be scheduled when the school division receives notification that school offices may resume regular hours of operation. For those families interested in beginning the paperwork, the kindergarten registration packet will be accessible via the division’s website during the week of April 20, 2020. Families of rising kindergarteners are encouraged to download and print the registration packet and await for school offices to reopen. (Registration packets will be mailed during the week of April 20, 2020, to the residences of children currently enrolled in HCS preschool programs.) Parents/guardians should take the completed forms to the secretary of the designated zoned school when the office reopens and resumes a regular schedule. At that time, the school secretary will register your child for kindergarten. For assistance with determining your "zoned" school, refer to the HCS Transportation Department website.


Meal Service


Hampton City Schools Food Services Department is providing two (2) packaged grab-and-go meals for any individual who is 18 years of age and younger. During the duration of the school closure, free meals will be available Monday, Wednesday and Friday between the hours of 11:00 a.m. to 12:30 p.m. Click here for a complete list of our meals-to-go sites. Please note that these sites will also be open during the week of Spring Break (April 6-10). 

Medication Pick Up

If you were unable to pick up your child’s medication on previously scheduled pick up days, additional opportunities to pick up student medications will be available during school office hours on Tuesdays and Thursdays beginning Tuesday, April 14. Since schools are closed to the general public, parents must call their child’s school or email the principal to schedule an appointment for medication pick up. A school staff member will return the call to confirm your appointment. At your appointment time, a staff member will meet you outside of the school’s main entrance for outdoor pick up. Please bring a pen to sign for the medication. 

Please understand that should you not pick up your child’s medication, our school nursing staff is required to dispose of all unclaimed medication at the end of the school year.  

Standards of Learning (SOL) Assessments

The administration of the SOL tests have been suspended due to school closure. The Virginia Department of Education, however, will be providing information in the coming months regarding options for returning students to perhaps elect to take these SOL tests upon returning to school during the fall of 2020. The division will update families once this information becomes available.

Student Awards/Certificates 


Awards/certificates for our seniors will be provided during the graduation ceremony or mailed to the address provided in PowerSchool. Traditional quarterly recognitions/assembly certificates will not be issued for the second semester. Families will be notified at a later date regarding other awards/certificates (e.g., clubs, organizations). 


Students’ Personal Items


An opportunity for families to pick up their child’s personal belongings will be provided at a later date.


Student Reimbursements 


School administrators and school secretaries/bookkeepers/accountants are aggressively working with vendors to obtain refunds for various events and field trips that did not occur because of a canceslation due to COVID-19. Students and families will be notified with more information by their individual schools.


Summer School/Extending Learning


Information will be provided at a later date regarding summer school and extending learning opportunities and corresponding dates.


Health and Wesl-being

As we adjust to this new lifestyle, HCS encourages you to ensure the health and wesl-being of your family and others by following the Centers for Disease Control guidelines: wash your hands frequently, avoid crowds or groups of more than ten, and maintain a safe social distance.

The Peninsula Health District has created a COVID-19 hotline to assist citizens with health-related questions and concerns. Call (757) 594-7069 from 8:00 a.m. to 6:00 p.m. seven days a week for assistance.

In addition to protecting your family’s physical health, this unique time may bring a need for additional mental health strategies and supports. Resources to support social emotional learning and wesl being for families can be found on the Parent Curriculum Connection website under the SEL tab. These resources will be updated and maintained throughout the remainder of this virtual school year. 

School counselors remain available daily to offer coping strategies and work with small groups or individuals virtually. Parents or children may continue to contact their child’s school counselor by email. School nurses also remain available at each school by email. For specific health questions related to COVID-19, our coordinator of Health Services can be reached at 757-727-2363 or by email at ggill@hampton.k12.v.us.

©2020 HAMPTON CITY SCHOOLS All rights reserved - One Franklin Street, Hampton Virginia 23669 - 757-727-2000

HCS does not discriminate on the basis of race, color, national origin, sex, disability, age or other protected classes in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the non-discrimination policies: Robbin G. Ruth, Executive Director, Human Resources, One Franklin Street, Hampton, VA 23669 757-727-2000. 

NONDISCRIMINATION/NONRETALIATION NOTICE
As stated in School Board Policy AC, Hampton City Schools (“HCS”) does not discriminate on the basis of race, color, religion, national origin, sex, gender, age, disability or other protected class in its programs, activities and employment practices and provides equal access to the Boy Scouts and other designated youth groups.  HCS also prohibits retaliation under School Board Policy GBAH for the purpose of interfering with a person’s rights and/or privileges under federal civil rights laws, which can include: (i) raising concerns with Division personnel about a civil rights violation; (ii) asserting a right or advocating for the rights of a student or employee under federal civil rights laws; or (iii) participating in a complaint investigation or related proceedings. 

All individuals are encouraged to promptly report any incident they believe to be discrimination, harassment or retaliation in violation of HCS School Board Policy.  All reports should be made to the HCS Compliance Officer, who also serves as the HCS Executive Director of Human Resources.  Upon receiving a report of alleged discrimination, harassment or retaliation, the Compliance Officer shall promptly authorize an investigation into the complaint, determine whether the alleged act occurred, and determine whether any action must be taken to end or prevent further harassment, discrimination, or retaliation.  For more information about this process, please review School Board Policy GBAB-R.    

Should you have any questions about these procedures or the contents of this notice, please contact Hampton City Schools Compliance Officer at: One Franklin Street, Hampton, VA  23669 or (757) 727-2300.  

HAMPTON CITY SCHOOLS WEBSITE ACCESSIBILITY NOTICE

PURPOSE

Hampton City Schools (HCS) is committed to making its website accessible for all, including individuals with disabilities, and strives to ensure accessibility currently and as new technologies emerge.  The division welcomes questions and feedback on the site’s accessibility at each development phase.  By clicking on “Contact” at the upper right of the main webpage, all users are able to “Help Resolve a Concern,” “Share a Story,” “Provide Feedback,” and “Ask a Question.”  Additionally, the Contact Us page provides direct email access to HCS Webmaster Vickie Carper, vcarper@hampton.k12.va.us

 DEFINITION

HCS’s computer systems and networks include all of the computer hardware, operating system software, application software, stored text, data files, electronic mail (email), local databases, externally accessed databases, CD-ROM, optical media, clip art, digital images, digitized information, communications technologies, and new available technologies.

Please note that some pages on the HCS website contain links to third-party sites.  HCS is not responsible for the content, facts, opinions or accessibility of third-party sites.

HCS WEBMASTER AND ACCESSIBILITY

The majority of pages in our site are available in HTML format that can be deciphered by screen readers. Some documents are in Portable Document Format (PDF), which require Adobe Acrobat Reader to view.

  • To download this free program, visit the Adobe website.
  • To read PDF documents with a screen reader, please link to the Access Adobe website, which provides useful tools and resources.

Also, many popular browsers contain built-in accessibility tools, and there are other plug-ins that make websites more accessible.

The HCS website is designed and monitored by HCS Webmaster Vickie Carper, who serves as the gatekeeper for website content and accessibility.   The Webmaster is under the direction of the Executive Director of Public Relations and Marketing, supervised by the Director of Graphics.
 
Web visitors using assistive technology who may have trouble accessing information on the website may contact the HCS Webmaster, vcarper@hampton.k12.va.us., the Executive Director of Public Relations and Marketing, dgulotta@hampton.k12.va.us and/or the Director of Graphics, mhouser@hampton.k12.va.us.

When submitting a question or concern via email, “accessibility” should be included in the subject line.  Every reasonable attempt will be made to address the user’s concern within twenty-four hours.  To assist HCS in responding appropriately, all inquiries should include the following information:

  • A description of the accessibility concern or question;
  • The webpage address of the requested material;
  • The format in which the user prefers to receive the material;
  • The user’s contact information, including preferred method of contact.

SELF-MONITORING

HCS monitors all technology resource activity and requires all employees, students and individuals with access to HCS computer systems and networks to annually read and sign an Acceptable Use Policy.  See School Board Policy IIBEA for Students; School Board Policy GBBB for Employees.

Our continuing goal is for the HCS website to be accessible to individuals with disabilities in compliance with the requirements of Section 504 of the Rehabilitation Act of 1973 and that statute's implementing regulations at 34 C.F.R. Part 104, and Title II of the Americans with Disabilities Act of 1990 and that statute's implementing regulations at 28 C.F.R. Part 35.

Good faith efforts are being made to ensure that our website complies with web accessibility standards. In addition to the federal regulations above, we are actively working to conform to level AA of the World Wide Web Consortium (W3C) Web Content Accessibility Guidelines (WCAG) 2.0.
Prior to posting new website content, the HCS Webmaster determines if the proposed content meets the criteria of the World Wide Web Consortium (W3C).  Periodically the HCS Webmaster checks the website with a recognized website checker such as 508 Checker and WAVE.  If the audit identifies issues of concern or content errors that impede accessibility to any user, the concerns/errors are evaluated and remedied within a six-week period.

DISCLAIMER

HCS’s website and computer systems and networks are provided on an “as available” basis.  HCS makes no warranties, expressed or implied, without limitation, regarding the fitness for a particular purpose regarding any service provided by the system and any information contained or software used therein.  The division uses hardware and software provided by third-party technology vendors.  Therefore, the division does not warrant that the functions or services performed by, or that the information or software on the system, will meet the user’s requirements.