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Hampton City Schools 

Frequently Asked Questions (FAQs) for HCS Families

Regarding Spring Break, Alternative Learning Plans, Grades,

 AP Exams and Other Pertinent Information 

March 27, 2020



Will the division observe Spring Break (April 6-10)?


Yes. Given all that has occurred the last few weeks, and the added stress to our families and staff, we believe it is important to unplug and take a break from our Alternative Learning Plans and virtual teaching. The division will observe Spring Break from April 6-10, as originally scheduled. However, our alternative meal sites will be open during this time and will provide grab-and-go meals for anyone 18 years of age and younger.


Will learning continue after Spring Break?


Yes. Learning will continue after Spring Break. Detailed information for grades PreK-12 will be provided to parents no later than Tuesday, April 14, 2020, in regard to additional Alternative Learning Plans for the remainder of the school year. 


Does my child (in grades PreK-4) need to submit his/her completed learning packet to his/her school or teacher?


No. Given the Governor’s decision to close school for the remainder of the academic year, HCS has made the decision to provide parents with answer keys for the Alternative Learning Plans packets. Additionally, your child’s teacher will conference call with you and your child to review the learning packet information, specifically to answer questions or concerns your child may have based on the learning materials. While we had anticipated students would be returning to school following a two to perhaps three week period of closure, we have made the necessary adjustments as events have unfolded. It is a great time to teach young people to be flexible, life requires it. 


When will the answer keys for the PreK-4 learning packets be available, and how will I access them?


The division will make available answer keys for the first round of learning packets during the week of April 13, 2020. These answer keys will be available for download via the HCS Alternative Learning Plans website during this week. Additionally, hard copies of the answer keys will be included in the next round of learning packets that will begin to be distributed during the week of April 13, 2020. Please see the response to the question immediately below for distribution details.     


Will there be additional Alternative Learning Packets provided to students in grades PreK-4?


Yes. During the week of Monday, April 13, 2020, additional learning packets will be made available to these young people. The next round of learning packets will be sent via U.S. mail to our PreK-4 families and will also be available electronically via the Alternative Learning Plans website. This mailing will include answer keys to the first round of learning packets. Answer keys for the second round of learning packets will be provided via U.S. mail at a later date. In addition, teachers will be checking in with students from time to time via phone to answer questions students might have regarding this learning material.


It is not the school division’s intent to replicate the instructional school day. It is our goal to provide opportunities for students to make academic progress and to continue to learn and develop. The learning packets will place an emphasis on those skills the division understands are foundational to the student's current grade level and essential for ensuring preparation for the next grade level. Families are encouraged to anticipate teacher phone calls and to take time in advance to prepare any questions students and parents/guardians might have for teachers. In addition, it is important to note that a number of these skills in each grade level will be included for reteaching and review at the beginning of the 2020-2021 school year. For example, a student who is currently in first grade can expect his/her second grade teacher to reteach and review these foundational first grade skills.  


Will my child’s elementary learning packets be graded? Also, how will elementary students in grades two through four receive grades for the remainder of the school year?  


No. While students will have the opportunity to check their learning through answer keys and conversations with their teachers, this work will not be graded nor recorded in the teacher’s gradebook. 


Effective March 13, 2020, no additional letter grades will be issued to students in grades two through four. Teachers will review students’ work up to March 13, 2020, through the lens of mastery of content, and issue one of the following designations: Pass/Developing/Needs Improvement. We feel this is the most fair and equitable way to assess students’ mastery of learning at this time given the circumstances. 


Does my child (in grades 5-12) need to submit his/her alternative learning plan assignments to his/her school or teacher?


Yes. Students in grades 5-12 should continue to submit their work electronically to their teachers. All assignments are due by April 3, 2020. Teachers will work with families individually who do not have internet access.


Will my child’s (grade 5-12) alternative learning be graded? Also, how will students in grades five through twelve receive grades for the remainder of the school year?   


Yes. Additional information in an upcoming FAQ will provide you with the specific details relative to assessing alternative learning plans as well as your child’s third marking period grade, fourth marking period grade, and his/her final year-end grade.


Will there be additional Alternative Learning Plans provided to students in grades 5-12?


Yes. During the week of Monday, April 13, 2020, additional learning plans will be made available to these young people. Students will be engaged in teacher-led, teacher-supported, and independent learning in all courses. 


Does my child (students in grades 6-12) need to complete their elective coursework (e.g. art, music, PE, career and technical education)?


Yes. Individual elective teachers are communicating with their students regarding coursework that is being assigned via the alternative learning plans through Google Classroom and other avenues of communication (e.g., phone calls, emails). 


Will students with disabilities receive accommodations/services?

 

Yes. Teachers are expected to continue to work collaboratively to make sure our students with disabilities in the general curriculum are receiving accommodations and modifications (if noted in IEP) in the lessons that are appropriate and reasonable under the circumstances. Students with disabilities in self-contained settings will receive instruction from their teachers as well. 

 

Are there resources for our English Language Learner (ELL) students as a part of the Alternative Learning Plans?


Yes. There are resources available to support our English Language Learners as they navigate through the Alternative Learning Plans. Please use this World Languages and English Language Learners Resource for assistance. Staff are available via phone (757-727-2026) on Tuesdays and Thursdays between the hours of 9 a.m. and 11 a.m. to assist families of English Language Learners. 

 

Will my child who is taking an Advanced Placement (AP) class be able to take the AP exam if previously registered?


Yes. Traditional face-to-face exam administrations will not take place. However, students will take a 45-minute online free-response exam at home. The College Board is providing free remote learning resources.


Some students may choose to take the exam sooner rather than later, while the content is still fresh. Other students may opt for more time to review. For each AP subject, there will be two different testing dates. The full exam schedule, specific free-response question types that will be on each AP exam, and additional testing details will be available by April 3, 2020 on the College Board website.

Will other information be communicated to families?

Yes. Detailed information will be communicated to families no later than during the week of April 13, 2020, to include but not limited to:


  • Report cards for the third and fourth marking periods 
  • Student advancement/promotion to the next grade
  • High school grade point averages
  • Dual enrollment classes
  • Specific information pertinent to seniors - prom, graduation
  • Reimbursement of fees
  • Summer school
  • Collecting personal student items

©2020 HAMPTON CITY SCHOOLS All rights reserved - One Franklin Street, Hampton Virginia 23669 - 757-727-2000

HCS does not discriminate on the basis of race, color, national origin, sex, disability, age or other protected classes in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the non-discrimination policies: Robbin G. Ruth, Executive Director, Human Resources, One Franklin Street, Hampton, VA 23669 757-727-2000. 

NONDISCRIMINATION/NONRETALIATION NOTICE
As stated in School Board Policy AC, Hampton City Schools (“HCS”) does not discriminate on the basis of race, color, religion, national origin, sex, gender, age, disability or other protected class in its programs, activities and employment practices and provides equal access to the Boy Scouts and other designated youth groups.  HCS also prohibits retaliation under School Board Policy GBAH for the purpose of interfering with a person’s rights and/or privileges under federal civil rights laws, which can include: (i) raising concerns with Division personnel about a civil rights violation; (ii) asserting a right or advocating for the rights of a student or employee under federal civil rights laws; or (iii) participating in a complaint investigation or related proceedings. 

All individuals are encouraged to promptly report any incident they believe to be discrimination, harassment or retaliation in violation of HCS School Board Policy.  All reports should be made to the HCS Compliance Officer, who also serves as the HCS Executive Director of Human Resources.  Upon receiving a report of alleged discrimination, harassment or retaliation, the Compliance Officer shall promptly authorize an investigation into the complaint, determine whether the alleged act occurred, and determine whether any action must be taken to end or prevent further harassment, discrimination, or retaliation.  For more information about this process, please review School Board Policy GBAB-R.    

Should you have any questions about these procedures or the contents of this notice, please contact Hampton City Schools Compliance Officer at: One Franklin Street, Hampton, VA  23669 or (757) 727-2300.  

HAMPTON CITY SCHOOLS WEBSITE ACCESSIBILITY NOTICE

PURPOSE

Hampton City Schools (HCS) is committed to making its website accessible for all, including individuals with disabilities, and strives to ensure accessibility currently and as new technologies emerge.  The division welcomes questions and feedback on the site’s accessibility at each development phase.  By clicking on “Contact” at the upper right of the main webpage, all users are able to “Help Resolve a Concern,” “Share a Story,” “Provide Feedback,” and “Ask a Question.”  Additionally, the Contact Us page provides direct email access to HCS Webmaster Vickie Carper, vcarper@hampton.k12.va.us

 DEFINITION

HCS’s computer systems and networks include all of the computer hardware, operating system software, application software, stored text, data files, electronic mail (email), local databases, externally accessed databases, CD-ROM, optical media, clip art, digital images, digitized information, communications technologies, and new available technologies.

Please note that some pages on the HCS website contain links to third-party sites.  HCS is not responsible for the content, facts, opinions or accessibility of third-party sites.

HCS WEBMASTER AND ACCESSIBILITY

The majority of pages in our site are available in HTML format that can be deciphered by screen readers. Some documents are in Portable Document Format (PDF), which require Adobe Acrobat Reader to view.

  • To download this free program, visit the Adobe website.
  • To read PDF documents with a screen reader, please link to the Access Adobe website, which provides useful tools and resources.

Also, many popular browsers contain built-in accessibility tools, and there are other plug-ins that make websites more accessible.

The HCS website is designed and monitored by HCS Webmaster Vickie Carper, who serves as the gatekeeper for website content and accessibility.   The Webmaster is under the direction of the Executive Director of Public Relations and Marketing, supervised by the Director of Graphics.
 
Web visitors using assistive technology who may have trouble accessing information on the website may contact the HCS Webmaster, vcarper@hampton.k12.va.us., the Executive Director of Public Relations and Marketing, dgulotta@hampton.k12.va.us and/or the Director of Graphics, mhouser@hampton.k12.va.us.

When submitting a question or concern via email, “accessibility” should be included in the subject line.  Every reasonable attempt will be made to address the user’s concern within twenty-four hours.  To assist HCS in responding appropriately, all inquiries should include the following information:

  • A description of the accessibility concern or question;
  • The webpage address of the requested material;
  • The format in which the user prefers to receive the material;
  • The user’s contact information, including preferred method of contact.

SELF-MONITORING

HCS monitors all technology resource activity and requires all employees, students and individuals with access to HCS computer systems and networks to annually read and sign an Acceptable Use Policy.  See School Board Policy IIBEA for Students; School Board Policy GBBB for Employees.

Our continuing goal is for the HCS website to be accessible to individuals with disabilities in compliance with the requirements of Section 504 of the Rehabilitation Act of 1973 and that statute's implementing regulations at 34 C.F.R. Part 104, and Title II of the Americans with Disabilities Act of 1990 and that statute's implementing regulations at 28 C.F.R. Part 35.

Good faith efforts are being made to ensure that our website complies with web accessibility standards. In addition to the federal regulations above, we are actively working to conform to level AA of the World Wide Web Consortium (W3C) Web Content Accessibility Guidelines (WCAG) 2.0.
Prior to posting new website content, the HCS Webmaster determines if the proposed content meets the criteria of the World Wide Web Consortium (W3C).  Periodically the HCS Webmaster checks the website with a recognized website checker such as 508 Checker and WAVE.  If the audit identifies issues of concern or content errors that impede accessibility to any user, the concerns/errors are evaluated and remedied within a six-week period.

DISCLAIMER

HCS’s website and computer systems and networks are provided on an “as available” basis.  HCS makes no warranties, expressed or implied, without limitation, regarding the fitness for a particular purpose regarding any service provided by the system and any information contained or software used therein.  The division uses hardware and software provided by third-party technology vendors.  Therefore, the division does not warrant that the functions or services performed by, or that the information or software on the system, will meet the user’s requirements.