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PRINTING AND RECORDS MANAGEMENT

Printing & Records
Management Staff


Joseph Bynum, Courier
Crystal Ford, Records Specialist 
Joe Huggett, Printer II
Antonio Hudson, Printer I
Steve Iverson, Records Clerk
Angela Lusk, Secretary
Robin Smith, Printer I
Jennifer Ward, Senior Printer

The Department of Printing and Records Management provides in-house printing and publication support for All Hampton City Schools and Departments. Also, this office extends these services to the City of Hampton.  Additionally, The Department of Printing and Records Management oversees the retention and destruction of public records/documents for the schools as well as administrative offices.

Hampton City Schools offers an online service to securely and conveniently request and obtain student records. The fee for each item requested is $5 per address, plus a 3.00 processing fee. For graduates requesting information to be expedited an express shipping service is available for an additional $20 per address.

(REQUESTS are processed and mailed out of the office within 5-7 business days,
express service mailed with 1-3 business days)

The following information may be requested online:

  • Transcript
  • Verification of Name
  • Proof of Graduation
  • SAT / ACT
  • Verification of Date of Birth
  • Immunization Record

*GED Verifications are available at GED.com


Upon completing the online request form, you will receive a confirmation email that your request has been received. Once your order has been processed by the Records Department and mailed, your payment will be processed and you will receive an email confirmation and receipt.

You may request records in person at:

Hampton City Schools
Department of Printing and Records Management
1 Franklin Street, suite 227
Hampton, VA 23669
Office hours: 7:30 am – 4:00 pm

You must bring a picture ID. There is a $5.00 processing fee, per document. We accept cash or money orders only. Records will only be released to the individual that the records belong to or to the parent or legal guardian of students under the age of 18.

If the student did not graduate from Hampton City Schools, the student will need to contact the last school attended.
Please call 757-727-2230 if you have further questions.


©2017 HAMPTON CITY SCHOOLS All rights reserved - One Franklin Street, Hampton Virginia 23669 - 757-727-2000

HCS does not discriminate on the basis of race, color, national origin, sex, disability, age or other protected classes in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the non-discrimination policies: Robbin G. Ruth, Executive Director, Human Resources, One Franklin Street, Hampton, VA 23669 757-727-2000. 

1.     PURPOSE

Hampton City Schools (HCS) is committed to making its website accessible for all, including individuals with disabilities, and strives to ensure accessibility currently and as new technologies emerge.  The division welcomes questions and feedback on the site’s accessibility at each development phase.  By clicking on “Contact” at the upper right of the main webpage, all users are able to “Help Resolve a Concern,” “Share a Story,” “Provide Feedback,” and “Ask a Question.”  Additionally, the Contact Us page provides direct email access to HCS Webmaster Vickie Carper, vcarper@hampton.k12.va.us

2.      DEFINITION

HCS’s computer systems and networks include all of the computer hardware, operating system software, application software, stored text, data files, electronic mail (email), local databases, externally accessed databases, CD-ROM, optical media, clip art, digital images, digitized information, communications technologies, and new available technologies. 

3.      HCS WEBMASTER AND ACCESSIBILITY

The HCS website is designed and monitored by HCS Webmaster Vickie Carper, who serves as the gatekeeper for website content and accessibility.   The Webmaster is under the direction of the Executive Director of Public Relations and Marketing, supervised by the Director of Graphics.

Web visitors using assistive technology who may have trouble accessing information on the website may contact the HCS Webmaster, vcarper@hampton.k12.va.us., the Executive Director of Public Relations and Marketing, dgulotta@hampton.k12.va.us, and/or the Director of Graphics, mhouser@hampton.k12.va.us.

When submitting a question or concern via email, “accessibility” should be included in the subject line.  Every reasonable attempt will be made to address the user’s concern within twenty-four hours.  To assist HCS in responding appropriately, all inquiries should include the following information:

·      A description of the accessibility concern or question;

·      The webpage address of the requested material;

·      The format in which the user prefers to receive the material;

·      The user’s contact information, including preferred method of contact.

Some documents on the website are in a portable document format (PDF).  The Adobe website provides a free service to convert Acrobat PDF files to other formats, including text and HTML.  Adobe’s web-based tool will quickly change an Acrobat file into an HTML file or textile.  The online PDF conversion form is available on the online conversion tool for using Adobe Acrobat.  With this tool, users can read PDF files with a screen reader.  Adobe and the Trace Research Center also offer a free Acrobat conversion service that converts PDF files to text or HTML format by sending a user’s request via email.  All individuals with internet service can access the online conversion tool for using Adobe Acrobat PDF website.

4.      SELF-MONITORING

HCS monitors all technology resource activity and requires all employees, students and individuals with access to HCS computer systems and networks to annually read and sign an Acceptable Use Policy.  See School Board Policy IIBEA for Students; School Board Policy GBBB for Employees.

Prior to posting new website content, the HCS Webmaster determines if the proposed content meets the criteria of the World Wide Web Consortium (W3C).  Periodically the HCS Webmaster checks the website with a recognized website checker such as 508 Checker and WAVE.  If the audit identifies issues of concern or content errors that impede accessibility to any user, the concerns/errors are evaluated and remedied within a six-week period.

5.       DISCLAIMER

HCS’s website and computer systems and networks are provided on an “as, as available” basis.  HCS makes no warranties, expressed or implied, without limitation, regarding the fitness for a particular purpose regarding any service provided by the system and any information contained or software used therein.  The division uses hardware and software provided by third-party technology vendors.  Therefore, the division does not warrant that the functions or services performed by, or that the information or software on the system, will meet the user’s requirements.